Blue Crew News

This is a public but unlisted page. This page was updated on 10/13/2019.

Welcome to the news page for the Blue Crew (Equipment) volunteers. Please read the entire page and let me know if there are questions via Remind or text 615-429-3375.


Click here for the information page that explains what the Blue Crew does including a map of LHS showing where we park and enter the stadium for home games

BLUE CREW SCHEDULE – WEEK OF OCTOBER 14th (updated 10/13/2019):

Friday 10/18: Home Game vs. Stewarts Creek SENIOR NIGHT – PROPS To Be Determined!

  • It is senior night so we must be prepared to run pre-game and moving front ensemble during halftime without help from the senior parents! We are asking that the senior parents help us with moving equipment to the field before the game and back to the band room after halftime so please do bring ATV’s and trailers if available to help!
  • We will start moving equipment at 5PM
  • Props to be determined

FRIDAY NIGHT WEATHER FORECAST: Dry – temperature around 70 degrees at start; down to lower 50’s by the end of the evening.


Click here for the MCI Web Page including schedules and the rule book

Our prelims performance is at 3:15PM.

If you have an ATV and trailer, please meet at the football field at 9:45AM to bring equipment back to the band room to prepare for loading.

  • Loading begins at 10AM!
  • We leave LHS at 12:35PM
  • Warm-up begins at 2:25PM
  • Performance is at 3:15PM
  • The rest of the schedule will be determined once the finals lineup is announced at 3:55PM.

SATURDAY WEATHER FORECAST: Slight chance of rain in the evening so be prepared! High in upper 70’s; Low around 60 so this will be a comfortable evening if we stay dry!

MISCELLANEOUS NOTES (updated 9/23/2019):

  • STUDENT VOLUNTEERS: We need to make sure our student volunteers are not the primary pushers or pullers up and down the truck ramp. We need to be vigilant about making sure no students get injured during this process so that means we need the adults to be the primary folks working the ramps and then we can rotate off to props and tree as needed.
  • TRUCK LOAD ORDER: The truck loading order list is further down this page. I will also print and laminate copies to post in the truck.
    • Students should move away from the truck when taking instruments in and out of cases. We cannot allow them to do this near the ramps or in the way of other students.
    • Winds need to get all instruments off the truck at the end of the night. This is not happening.
    • We need people specifically designated to be on this equipment plus other people that can jump in and help where needed with other instruments. This is the equipment that requires the most help:
      • Two small front podiums at each 35 yard line
      • Audio
      • Timpani (help student)
      • Three big marimbas (help students)
      • Four small sideline props
    • Students lead and direct as we move on and off the field. Take your time. Go at their pace! If a student asks you to stop or slow down, do so!
    • After the performance, go back to who you helped. The student needs to have time to unhook and pack cables so do not attempt to move the piece of equipment you are helping on before getting the OK from the student to start moving. This helps us avoid damage to cabling.

Truck Loading Order (updated 9/22/2019)

  • Keyboard
  • Speakers
  • Gong
  • Timpani
  • Bass Drum
  • Big old marimba – big end first – big end has to be lifted near top of ramp
  • Little, very old xylophone on wooden frame
  • Little xylophone with tiny cymbals
  • Big newer marimba – big end first – is set higher and does not have to be lifted
  • 2nd newer marimba – small end first – big end has to be lifted from mid-section of ramp up into truck
  • The rest of the little xylophones/bells
  • Drum major stands
  • Rack

Also, remember plumes and water must be packed on the white trailer along with the drum line and sousaphones!

Pep Band Only Games (due to weather or playoffs)

When heavy rain is forecast during an away game, the directors may decide to only send a pep band to the game. When this happens, only the grey trailer goes and it carries all instruments.

The students will load their own instruments into the enclosed trailer. We need to make sure they leave room at the end for the water coolers or water coolers need to go in the back of the truck pulling the trailer. Instrument load order is drum line, sousaphones, winds. 

So, on pep band game days, we need one person to pull the grey trailer and at least one additional Blue Crew person to travel to the game and assist. All other Blue Crew volunteers would be released and it will be up to them to decide whether they want to go or not.

In addition to heavy rain, typically we only send a pep band to away playoff games but this is decided on a game by game basis and is only decided by the directors.

Any weather-related change of plans will be communicated directly from the directors on the BAND app and then I will communicate those updates to our group via REMIND.

CHARMS Volunteer Signups (updated 8/16/2019)

Please always sign up on CHARMS for any event you are able to help us or concessions with so Mr. Channell and Mr. Amoss and I will always know who will be there. All events are listed under the VOLUNTEER section. You can send me any questions you have about CHARMS.

Blue Crew Job Descriptions for signing up on CHARMS:

Equipment: Blue Crew means you are available to assist in all functions including loading and unloading the truck plus assembling props and moving equipment (props or front ensemble) on and off the field as needed.

Equipment: Enclosed or Grey Trailer means you are willing to bring and pull an enclosed trailer or pull our grey trailer plus you are willing to assist with other Blue Crew functions if needed/able.

Equipment: Pull Props Trailer means you have a long trailer you can pull that we will use to transport the prop frames plus you are willing to assist with other Blue Crew functions if needed/able.

Equipment: Bring Side by Side and Trailer means you have a side by side/atv/gator plus a trailer you can bring that will be used to haul equipment to and from the field plus you are willing to assist with other Blue Crew functions if needed/able.

Props Help means you are willing to assist in prop assembly once we arrive at the site, then move props on and off the field for the performance and assist in prop breakdown as needed. You will not be designated as helping with loading and unloading the truck but can do so if you wish. 

If you sign up for any of these, please join the Blue Crew REMIND by downloading the app and adding the class @bandpitcr or by texting @bandpitcr to 81010.

Remind app and Band app (updated 9/29/2019)

The Blue Crew will use Remind to communicate this season.

Blue Crew (Equipment): Send a text to 81010. The message should say @bandpitcr

***If you are having a hard time doing this by phone – you can also join via internet:

You can also download the REMIND app from the app store for your phone and choose “Join a class” and enter the appropriate code:

Blue Crew (Equipment): @bandpitcr

Please stay a part of our Remind group as that will be our primary way to communicate this season.

There is also a main REMIND for the whole band.

This is where Mr. Channell sends out important announcements.

Please join up here ASAP if you have not: 

9th Grade Parents:       Text @9LHSBANDP to 81010
10th Grade Parents:     Text @10LHSBANDP to 81010
11th Grade Parents:      Text @11LHSBANDP to 81010
12th Grade Parents:      Text @12LHSBANDP to 81010

Finally, join our Blue Crew BAND “room” : 

It is called “Lebanon Band Blue Crew (Equipment)” and you can join by clicking this link:

Important! Chaperone sign-up process has changed (updated 8/16/2019)

If you are just Blue Crew and will not be an official chaperone, ignore this!!

This only applies to folks doing double-duty as a Blue Crew member and a chaperone that rides on the bus!! If you do that, the process to get your background check has changed. You must now do this online and the cost is $5. The site is here:

Then, you must fill out the chaperone form in the chaperone packet and give that to Mr. Channell.

See Becca Jo Daniels for more information.

Thank you for all you do! You are doing work that helps our band be the very best it can be!